Client agrees to conduct Event in an orderly and respectable manner in full compliance with applicable laws and regulations and the following LEEC rules:
Event shall begin promptly at the time stated in this Agreement, and the Event Venue shall be vacated at the indicated end time. Time extensions are subject to availability and only offered at LEEC’s sole discretion.
Client acknowledges that the Premises includes traditional office tenants, and agrees to maintain appropriate noise levels, particularly between the hours of 8am and 5pm, Monday through Friday. LEEC management reserves the right to control the volume of Event.
Client/vendor access on date of Event is available at 12:00 PM. Early access to the building (9:00am-12:00pm) can be granted for an additional $150/hour. Any personal or decor items brought in by Client are the sole responsibility of Client (e.g., centerpiece arrangements, place cards, Client book, etc.) LEEC is not responsible for set-up, arranging or tear-down of any items brought in by Client/vendors. All items (decor, personal items, gifts, etc.) must be removed immediately following Event. Client should predetermine in advance who will collect decor, personal items and gifts. If Client’s items are not removed one (1) hour after Event, a later, pre-arranged pick-up can be scheduled at the discretion of LEEC for an additional fee of $150. Client is allowed one (1) hour of complimentary time for decor drop-off and rehearsal the day before Event. Any additional hours will automatically be charged at a rate of $150/hour.
Client’s vendors will have access to the Premises at 12:00pm on the day of Event, unless otherwise agreed upon by LEEC and Client. Client’s vendors must vacate the Premises no later than one (1) hour after the conclusion of Event. Deliveries and pick-ups made outside of these designated times will result in additional fees being charged to Client. Deliveries and pick-ups must be arranged with the LEEC staff. Client’s vendors must supply their own carts, extension cords, and any other equipment needed. LEEC is not responsible for Client’s vendors’ equipment left on the Premises. LEEC is not responsible for any injuries that occur in connection with Client’s or Client’s vendors’ equipment. Client agrees to provide its LEEC Event Manager with vendor contact information no later than fourteen (14) days before Event.
Loading times vary depending on LEEC availability and will be established on an event-by-event basis in coordination with LEEC staff. Client and/or Client’s vendors, guests, employees, agents, contractors, or invitees must drop off and load during their allotted time frame, or Client will be subject to a fee as follows:
Client is responsible for all set-up, breakdown, and removal of LEEC-approved decorations. LEEC will not provide ladders for decorating. No hanging décor is allowed unless it has been pre-approved by LEEC Director of Operations or LEEC Executive Team member and installed by a licensed company, securely placed, and removed immediately after conclusion of Event. All decorations must be hung without defacing the building. Any damage resulting from the set-up, breakdown, or removal of LEEC-approved decorations, or from the decorations themselves, may result in Client forfeiting their Damage Deposit.
Prohibited decorations include, but are not limited to, permanent fixtures, candles, sparklers, glitter, confetti, rice, real flower petals, helium balloons, silly string, paint, nails, tacks, glue, tape, etc. IF ANY OF THESE ITEMS ARE USED DURING EVENT, CLIENT WILL BE ASSESSED A $250 FINE, IN ADDITION TO THE DAMAGE DEPOSIT, WHICH WILL BE CHARGED TO THE CREDIT CARD ON FILE.
LEEC reserves the right to refuse to serve any guest of Client who appears to be intoxicated, who does not have proper identification to prove that they are of legal drinking age, or whose behavior is deemed to be disruptive to the flow of LEEC’s operations. LEEC’s service of alcohol is conducted in accordance with applicable beverage laws and regulations.
In accordance with state regulations, neither Client nor Client’s guests, employees, agents, contractors, or invitees may bring outside alcoholic beverages onto the Premises (including into the bridal and groom’s suites). IF CLIENT OR CLIENT’S INVITEES ARE CAUGHT CONSUMING NON-LEEC-PROVIDED ALCOHOL ON THE PREMISES, ALCOHOL WILL BE CONFISCATED AND CLIENT WILL BE CHARGED A $500 FINE (PER VIOLATION).
Neither Client nor Clients’ guests, employees, agents, contractors, or invitees may bring any food or non-alcoholic beverages from outside sources onto the Premises.
Client or Client’s guests, employees, agents, contractors, or invitees are not allowed to walk around outside of the Event Venue or private suites with alcoholic beverages.
Any food and/or beverages purchased in conjunction with Event must be consumed at Event Venue only. Under no circumstances are Client or Client’s guests, employees, agents, contractors, or invitees allowed to take leftover LEEC-prepared food off the Premises.
LEEC operates a smoke-free facility. Absolutely no smoking of any kind, including e-cigarettes and similar devices, is allowed on the Premises. IF CLIENT OR INVITEES OF CLIENT ARE CAUGHT SMOKING (INCLUDING E-CIGARETTES OR SIMILAR DEVICES), CLIENT WILL AUTOMATICALLY FORFEIT THE $500 DAMAGE DEPOSIT.
LEEC is not responsible for any lost or stolen gifts, cards, or personal items or equipment of Client or Client’s guests, employees, agents, contractors, or invitees. Any of Client’s items left behind, found by LEEC, and not retrieved within five (5) business days of Event will be discarded or donated.
LEEC, its contractors, agents and employees have the right to take photographs of Client and Client’s guests, employees, contractors, agents, and invitees, and Event Venue in connection with Event. LEEC, its assigns and transferees are authorized to copyright, use and publish the same in print and/or electronically. LEEC may use such photographs of Client and Client’s guests, employees, contractors, agents, and invitees with or without their name for any lawful purpose, including for publicity, illustration, advertising, and Web content.
All Client-provided digital content must be formatted to meet LEEC’s standards prior to Event. Client agrees to work with LEEC’s Account Executive to determine compatibility with LEEC’s systems. LEEC is not responsible for adjusting the original content dualist. Client must send customized photos to LEEC at least six (6) weeks before Event to avoid incurring a service charge. This includes, but is not limited to, photo/video resolution and spelling/grammatical errors. Proofreading content is solely the responsibly of Client.
LEEC is accessible on the 3rd floor of the Midtown Parking Ramp (“Ramp”). Ramp is owned and operated by an unaffiliated third party. Rates and policies are set by the Ramp owner, not by LEEC. Parking rates are subject to change, and availability is not guaranteed. Limited quantities of prepaid parking vouchers might be available for purchase by Client through LEEC. Any amounts paid for unused prepaid parking vouchers returned by Client to LEEC on the day of the Event, will be refunded to Client within ten business days of Event.
All minor children must be accompanied and supervised by an adult at all times.
Client or Client’s guests, employees, agents, contractors, or invitees may not climb or stand on tables, chairs, equipment, or other similar objects.
Client or Client’s guests, employees, agents, contractors, or invitees must be dressed appropriately for the Event or their role in it and must wear shoes and shirts while on the Premises.
Surveillance cameras are used throughout the LEEC Premises.